Privacy Policy

Last updated: 20 July 2026

Global Dynamics (“we”, “us”, “our”), the operator of the Cubikl project-management platform, is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, share and safeguard your personal information when you visit cubikl.co.za or otherwise interact with us, and the rights you have. We process personal information in accordance with the Protection of Personal Information Act, 2013 (POPIA).

1. Who we are (Responsible Party)

For the purposes of POPIA, the Responsible Party is:

• Global Dynamics (Cubikl)
• South Africa
• Email: [email protected]

Our Information Officer can be contacted at [email protected] for any privacy-related query or request.

2. The personal information we collect

We may collect and process the following categories of personal information:

• Account and identity details — your first name, surname, email address, business or organisation name, country and, optionally, phone number, provided when you create an account.
• Workspace content — the projects, boards, cards, tasks, subtasks, comments, checklists, time-tracking entries and file attachments that you and your team create or upload while using Cubikl.
• Team and client data — details of the team members you invite and the clients you grant portal access to, such as their names and email addresses.
• Communications — the content of enquiries, support requests or messages you send us via our contact form or by email.
• Technical data — IP address, browser type, device information, and pages visited, collected automatically via server logs and cookies.

We only collect information that is adequate, relevant and not excessive for the purposes set out below.

3. How and why we use your information

We process your personal information for the following purposes:

• To respond to your enquiries and provide the products, services or information you request;
• To create and administer your account and workspace, and to provide the Cubikl project-management service;
• To store, process and display the projects, tasks and other content you and your team add to your workspace;
• To enable collaboration between your team members and shared access with your clients through the client portal;
• To send you service-related communications, such as account, security and billing notices;
• To operate, maintain, secure and improve our website and platform;
• To comply with our legal and regulatory obligations.

We process your information on the basis of your consent, to perform a contract with you, to pursue our legitimate business interests, and/or to comply with the law, as permitted by POPIA. Where we rely on consent, you may withdraw it at any time by contacting us.

4. Providing your information is voluntary

Supplying your personal information is voluntary. However, if you choose not to provide certain information (for example your contact details), we may be unable to respond to your request or provide a particular service.

5. Sharing and disclosure

We do not sell your personal information. We may share it with:

• Trusted service providers (operators) who process information on our behalf — for example website hosting, email delivery and analytics providers — under appropriate confidentiality and security obligations;
• Law enforcement, regulators or other parties where required by law or to protect our rights.

Some of our service providers may process information outside South Africa. Where this happens, we take reasonable steps to ensure a comparable level of protection as required by POPIA.

6. How long we keep your information

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by law, after which it is securely deleted or de-identified.

7. How we protect your information

We maintain appropriate, reasonable technical and organisational measures to safeguard personal information against loss, unauthorised access, and misuse. While we take security seriously, no method of transmission over the internet is completely secure.

8. Cookies

Our website may use cookies and similar technologies to enable core functionality, remember your preferences and understand how the site is used. You can control or disable cookies through your browser settings; some features may not function properly if you do.

9. Your rights under POPIA

Subject to POPIA, you have the right to:

• Request access to the personal information we hold about you;
• Request that we correct or delete information that is inaccurate, irrelevant, excessive, out of date or unlawfully obtained;
• Object, on reasonable grounds, to the processing of your information;
• Withdraw your consent where processing is based on consent;
• Lodge a complaint with the Information Regulator.

To exercise any of these rights, contact us at [email protected].

10. Complaints to the Information Regulator

If you believe we have not handled your personal information lawfully, you may lodge a complaint with the Information Regulator (South Africa):

• Website: inforegulator.org.za
• Complaints: [email protected]
• General enquiries: [email protected]
• JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001

11. Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page with its effective date.

12. Contact us

For any questions about this Privacy Policy or how we handle your personal information, contact us at [email protected].